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- 仕事内容
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＜Executive Assistant duties＞
①Scheduling - Managing calendars by checking among executives, clients and other external partners, internally and globally, among different countries.
②Meeting and call – Set up among executives. Request will occur among different time zone and countries in short notice.
③Travel arrangements – Preparing travel coordination to make it smooth CEO’s business trip. This includes taxi, flight, hotel, booking including oversea where CEO visits also VISA application and following travel guideline is also required.
④Expense Reports – preparing CEO’s monthly expense report for his corporate credit card & cash expenses.
⑤Legal Document – Preparing CEO’s signature. You will also have access to make e-signature and sometimes it will be required urgently. You will also prepare original wet-ink signature and notarial certify at Notary Public and apostille at Embassy will be also required depends on document. Legalization request in oversea country, government or embassy might also happen.
⑥Telephone – answers telephone for CEO or office, gathers information, deals with situation or refers messages as appropriate.
⑦Filing - Organize and maintain the office & CEO’s filing system.
＜Event Management duties＞
①Investor’s visit to Japan – make necessary coordination for our investor warehouse site tour. Number of attendees is up to around15people in total. Make booking necessary transportation (Vin, Bus, Heli, Shinkansen, Flight ticket), hotel and suitable lunch or dinner venue preparation by considering various oversea client’s diet restriction.
②Corporate event – Ground Breaking Ceremony(地鎮祭)、our customer party for our tenant candidate company. Attendance is required with CEO, sometimes Japanese translation will be required to communicates our local government or client. Japanese translation and brush up his final speech draft of CEO’s speech also required for both events.
＜Office administration duties＞
①Familiarity with office gadgets and applications - e.g. e-calendars, copy machines, call & video call set up, global online video conference
②Reception - Welcome visitors for CEO and office.
③Corporate car management – Corporate driver’s schedule and car maintenance.
④Perform a variety of ad hock administrative tasks. Personal Assistant duties
⑤Maintain personal banking system – make necessary bank payment from his account for his private expenses, including oversea payment.
⑥Administrative duties for his private matter – receiving package from oversea, sometimes custom tax declaration might be required.
⑦Family – make necessary arrangement for his family (his wife, 2 boys, nanny) when it is required. Trip, VISA, etc. - 必要経験
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・Management skills - Outstanding organizational and time management.
・Flexibility - to match executive’s fluid schedule.
・Strong mentality – to support busy CEO’s schedule and work.
・Excellent MS Office knowledge - Outlook, word, excel, Power point, Adobe.
・Excellent verbal and written communications skills.
・Discretion and confidentiality.
・Experience - More than 5years work experience as Executive assistant is ideal. - 予定年収
- 550万～750万円+業績ボーナス
- 予定勤務地
- 東京
- 企業名
- 社名非公開 : アジア太平洋地域全体の21世紀の新しい経済と物流の未来のために物流インフラを構築する
- 企業の特徴
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開発・投資・ファンドマネジメントを事業の柱とし、アジア太平洋地域（APAC）最大の先進的物流施設・データセンターを軸としたニューエコノミー不動産プラットフォームを形成する不動産会社。
香港にグループ本社を置き、日本・中国・韓国・シンガポール・インド・オーストラリア・ニュージーランド・インドネシア・ベトナムなどAPACのGDP 95%以上を占める主要国で事業を展開し、欧米での事業拡大も進める。ニューエコノミーの発展の潮流と幅広いネットワークを活かし、顧客には先進的物流施設・データセンター開発を通じ多種多様なニーズに応え事業拡大をサポートし、投資家の皆様には当社の私募ファンド事業を通じてニューエコノミー不動産セクターへのダイナミックな投資機会・ソリューションを提供。 また、環境・社会・ガバナンス（ESG）に対する取り組みは企業発展に不可欠と考えており、事業活動を通じて時速可能な社会の発展に貢献する。
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